Beyond compliance: how to leverage Verifactu to improve your business management

The arrival of the Verifactu system has generated much debate among companies and self-employed professionals. Although initially perceived as a new regulatory requirement for invoicing, it can actually become an opportunity to modernise internal processes and gain control over the business's economic and commercial information.

Regulatory framework and tax implications

The Verifactu system is part of the amendment to the General Tax Law and the new Regulation governing invoicing systems, approved by Royal Decree 1007/2023. This regulation establishes the obligation for all invoicing programmes to generate records that are inviolable, complete and verifiable by the Tax Agency, with the aim of ensuring the complete traceability of transactions.

Each invoice must include an alphanumeric identification code and a QR code, which will allow the Tax Agency to verify its authenticity and chronological sequence. This reinforces fiscal transparency and helps prevent invoicing fraud.

From a practical point of view, this change means that companies will have to validate the accounting of their current systems, although they are not obliged to automatically send invoices to the Tax Agency. They will be able to choose between two options: Verifactu, with immediate transmission of data to the Tax Agency, or No Verifactu, without this transmission but with the same certification, control, electronic signature and QR code requirements.

From obligation to added value

The implementation of Verifactu requires companies to use programmes that guarantee the integrity and verifiability of data. This digitisation may be the ideal time to review the current management system and opt for more efficient and integrated solutions.

Adopting Verifactu-compatible tools not only ensures legal compliance, but also improves the order, security and reliability of financial information. This reduces human error, duplication and wasted time on administrative tasks.

Modernise to grow

The transition to Verifactu can also be a moment of digital transformation: integrating the invoicing programme with other areas such as accounting, CRM or logistics management. This builds a comprehensive and automated view of the business, which facilitates decision-making and enables more sustainable growth.

In the long term, companies that leverage Verifactu as a catalyst for change will not only be complying with regulations, but will also have taken a step forward towards more efficient, digital and competitive management.